For property inspection report teams
Generate property condition reports from inspection recordings
Upload an expert's MP3 recording and receive a structured draft report in your firm's own template, with uncertain items highlighted for review.
The bottleneck
Report production should not depend on manual retyping
Many firms still produce property condition reports by recording observations on-site, then sending the audio to an internal admin team, freelancer, or offshore provider to create the final report. This creates delays, corrections, inconsistent wording, and dependency on external availability.
Structured generation
Turn recordings into structured reports automatically
Voice2Doc transcribes the inspection recording, detects rooms and observations, extracts damages and remarks, and generates a report in your existing Word template.
Exception-based review
Review the exceptions, not the whole report
The goal is not to force your team to reread every line. Voice2Doc highlights uncertain or risky items, such as unclear audio, ambiguous damage descriptions, missing information, low-confidence sections, or unusual observations.
Workflow
How it works
- 1Upload the MP3 recording
- 2Select the inspection type and template
- 3Voice2Doc extracts rooms, components, damages, and remarks
- 4The report is generated in your format
- 5Only uncertain items are flagged for review
- 6Export the final report to Word or PDF
Template adaptation
Keep your existing report format
Voice2Doc is adapted to your current report template, phrasing, room order, and recurring clauses. Your experts do not need to change the way reports are delivered.
Control
Designed for professional inspection workflows
Pilot
Test it on one real anonymized inspection
Send one anonymized MP3 recording and the final report that was produced from it. We generate a comparison draft in your format so you can evaluate time saved, correction effort, and report quality.
Test one anonymized inspection- No workflow change required
- Use a past recording
- Compare AI draft against final report
- Identify time saved per report
- Decide whether a paid pilot makes sense
FAQ
Common questions
Does this fully replace human review?
No. Voice2Doc generates a structured draft and highlights uncertain items. A human reviewer validates the final report.
Do we need to change our report template?
No. The system is adapted to your existing template.
What if the audio is unclear?
Unclear passages are flagged. The reviewer can jump back to the relevant transcript or audio section.
Can it support French and Dutch?
The workflow is designed for multilingual Belgian inspection processes. Language support is configured during onboarding.
Can we test without sharing sensitive client data?
Yes. The first test can use an anonymized past recording and report.
What file do we receive?
The final output can be exported as an editable Word document and, if needed, as PDF.
See how much report production time you can save
Test Voice2Doc with one anonymized inspection recording and compare the generated draft with your current process.
Test one anonymized inspection